On December 31, 2025, during the annual relicensure survey of Abby Services, a nurse registry in Fort Myers, Florida, we met in person with a Region 8 field surveyor from the Agency for Health Care Administration to discuss the MyHealthForm.com process and its use by caregivers and nurse registries. During this annual survey, the AHCA surveyor was able to provide some valuable insight into the MyHealthForm.com process.
What a surveyor is looking for
AHCA surveyors evaluate caregiver health statement documentation under survey tag ST-G0151, Communicable Disease Screening. In practice, a surveyor opening a caregiver file is checking for:
- a statement signed by a qualifying healthcare professional
- appropriate credentials for the person who signed it
- a date within the preceding six months
- clear "free from communicable disease" language
- the documentation on file prior to referral
Health statements issued through MyHealthForm.com were present in the caregiver files under review; this was directly disclosed and discussed with the AHCA surveyor.
What happened
The surveyor was asked directly about the MyHealthForm.com process. The surveyor reported that the screening "met the standard." No deficiencies, concerns, or corrective actions were identified related to the MyHealthForm.com process.
She also made a practical observation: while the screening itself met the standard, AHCA may want to see the basis for the determination — the protocol the Registered Nurse was working under, and the credentials of the professionals involved.
That comment is the reason for everything in the next section.
A second survey, at a registry we do not own
The December discussion was not the only time this documentation has been in front of a surveyor.
The process is not new. It began as an internal procedure inside a licensed Florida nurse registry and has been in use since 2007, with hundreds of screenings completed under it. Statements produced through this process have been reviewed during AHCA surveys at more than one Florida nurse registry — including a separate survey at a registry unaffiliated with Abby Services, where a surveyor questioned the documentation directly, and upon explanation, no change to the health screening was required.
That second review matters more than the first. A surveyor reviewing our documentation at our own registry invites an obvious objection. A surveyor questioning it at a registry we have no interest in does not.
For clarity: Abby Services is a Florida-licensed nurse registry owned and administered by the founder of MyHealthForm.com. They are separate businesses. No registry is required to use this service, and registries remain free to accept qualifying documentation from any appropriate healthcare professional.
What changed as a result
No changes were required. The field feedback was useful anyway, and we acted on it so that the basis for a determination is available without anyone having to ask:
- The signed physician protocol is published and linked from the site footer on every page.
- Licensure documentation for the overseeing Registered Nurse and the overseeing physician is published alongside it.
- A dedicated page, Clinical Review and Physician Oversight, states who reviews screenings, under what protocol, when that protocol was established, and how often the overseeing physician reviews it.
None of this is required by statute or rule. It exists so a surveyor asking why a determination was made can see the answer in under a minute.
What a registry should have ready
If a surveyor asks about a health statement issued through MyHealthForm.com, three things answer the question:
- The statement itself, in the caregiver's file, dated within the preceding six months and dated before the referral.
- The signed physician protocol, linked from the footer of MyHealthForm.com — this is the basis the surveyor may ask about.
- License verification for the reviewing Registered Nurse, Scott Strachan, RN BSN, Florida license no. RN9224129, confirmable through the Florida Department of Health license portal, and for the overseeing physician.
For what the rule itself requires and why it does not require a physical examination, see what "free from communicable disease" actually means.
What this does and does not mean
It means documentation produced through this process has been reviewed by AHCA surveyors at more than one Florida nurse registry, questioned directly on at least two occasions, and in neither case was any change to the documentation required.
It does not mean the service is approved — and that is worth explaining, because we went looking for approval and found there is none to get.
We provided documentation describing this process to AHCA district offices and to the home office in Tallahassee. We spoke directly with AHCA about the practical difficulty of the requirement as written. We approached the Department of Health seeking a working definition of "communicable disease" for this purpose, or an acceptable screening instrument. None of it produced an approval, a definition, or a published instrument, because AHCA does not issue written determinations approving screening tools or services and the Department of Health has published no such definition or instrument.
Why we published this
If you run a registry and you're deciding whether to accept these statements, you should know what happened when surveyors reviewed them, that we asked AHCA for thorough review and approval, and that there was none to give as the process met the standard.